Higher Education Solutions
Higher education solutions with document imaging
Access the records you need, when you
need them
iDoc™ document imaging provides quick and easy access to student documentation that is essential in a higher education environment. iDoc gives you secure electronic access from any computer connected to the Internet and is being used by colleges to drastically reduce time, costs, and productivity loss across many departments on campus.
Student Records
- Ability to capture all student records electronically including add/drop forms, report cards, evaluation forms, housing request forms, graduation forms, etc
- iDoc can interface with your Student Information System to ensure that student demographics are always up to date
- Add/Drops, grade changes, student evaluations, housing requests, and graduation processing can be streamlined using customized workflow
- Students can be get permission to view their files quickly and securely
- Improved communication within the Registrar’s Office
- Electronic signatures and approvals
Financial Aid
- Ability to capture all financial aid information electronically including applications, bank statements, tax information, acceptance and rejection letters, etc.
- Streamlined acceptance and rejection process using customized workflow
- Improved satisfaction by providing answers to requests quickly
and efficiently
Admissions
- Ability to capture all student documentation electronically including applications, transcripts, test scores, evaluations, recommendation letters, etc.
- Multiple users can access the same record simultaneously, so Admissions can view a record while Financial Aid is working with the same record
- Utilizing workflow in the acceptance and rejection process can produce quicker results and increase the satisfaction of your applicants
Development
- Ability to capture all donor documentation electronically including pledges, checks, tax information, donor correspondence, etc.
- iDoc allows for quick and easy tracking of gifts and donations
- iDoc can interface with your donor management system to keep
donor demographics up to date and aid in timely donor responses
Human Resources
- Ability to capture and store all employee files, hiring information, benefits information, evaluations, disciplinary actions, etc.
- Allows HR staff to focus on their core responsibilities instead of
filing paper
- Record retention time frames can be defined easily in iDoc
- Employees can be given permission to view their files quickly
and securely
Accounts Payable and Procurement
- iDoc can interface directly with your A/P system to link all corresponding information like invoice numbers, vendors, purchase order numbers, etc. with the documents being stored in iDoc
- Ability to manage the A/P process electronically using workflow
- Invoice is received and scanned in to iDoc
- Automatically routed to the appropriate manager for approval
- Manager electronically approves
- Approved invoice gets returned or routed back to get paid
- Ability to capture shipping documentation such as packing slips,
vendor contracts, requisitions, approvals, inventory logs, etc.